As I suspected I would, I received feedback, emails and comments this week from several of you on the topic of delegation. So, I decided to continue sharing some more thoughts. To catch some of you up, here’s my philosophy about it (I also suggest you scroll down and read last week’s post):
Much to my chagrin, I know I can’t do it all. To avoid getting frustrated and overwhelmed, I surround myself with people smarter and more specialized, structured, organized, talented, and experienced than I am. Delegate well and often, and it will be a testament to your team building skills. Remember, ask and you shall receive. After all, “Leadership is not something you do to people, it’s something you do with people.”- Ken Blanchard.
Here are some more specific delegating tips I’ve learned while structuring and building strong teams:
- Delegate A Co-Leader – Whenever I lead a team, I delegate a co-leader or an apprentice. This person is my right-hand so to speak. A person that shadows you and helps you lead the team. It’s always wise to have someone, in addition to you, who understands the vision, structure, and every detail. This way, you have a person to fill-in for you if you get sick, travel, go on maternity leave, or when your job description seems to get bigger with added responsibilities. A co-leader can even replace you when you get the call to build another team, switch departments or get promoted. Don’t be apprehensive to take team players under your wing, enable them and teach them all that you know. This isn’t intended to threaten you, but rather to expand your credibility, increase your ability to do more, and allow you to grow your team. Empower leaders around you and your team will flourish as a result.
- Be More Specific – I always advise my team members to delegate specific roles. In other words, once your team grows, you can delegate an administrative leader to help with scheduling, reminder phone calls, and financial records. How about delegating a shepherd leader; someone who will send out birthday cards, make meals and hospital visits and will help care for your team. In an effort to build healthy relationships with all members, care for them both personally and professionally. Delegate an e-mail leader. Sound crazy? Not in this virtual wireless age. This person can send out e-mail reminders, e-mail newsletters, and be your electronic communications coordinator. This type of mindset can save you time and energy.
- Job Description – This is a no-brainer. Once you delegate leaders, project coordinators, and any other assistants for long or short-term projects, provide every team member with a job description. Be sure it includes the project vision statement, mission, timeline, and list of responsibilities.
“He climbed a mountain and invited those he wanted with him. They climbed together. He settled on twelve, and designated them apostles. The plan was that they would be with him, and he would send them out to proclaim the Word and give them authority…” (Mark 3:14-15). Jesus recruited them, trained them, and then empowered them to recruit and train others…and so can you!
On another note, this week I’m bringing my Team Building Solutions workshop to the staff at West End Community Church in Nashville, Tennessee. I can’t wait to meet all of the wonderful members of this incredible team, to teach, to share and to learn. I’ll be posting my experience next week!